Free HOA Template – Annual Member Meeting Sign In Sheet

Keeping accurate attendance records at your annual member meeting is a key part of maintaining compliance and transparency within your HOA. This free Annual Member Meeting Sign-In Sheet Template helps you track who attends, confirm quorum, and keep your records organized.

What’s Included:

• Simple, printable format for easy sign-in at in-person meetings

• Columns for homeowner names, addresses, lot/unit numbers, and signatures

• Optional checkboxes for proxy representation

• Space to note total attendees for quorum verification

• Fully customizable for your community’s layout and needs

Who Should Use This:

• HOA Secretaries

• Board Members

• Property Managers

• Meeting Coordinators

Why It’s Helpful:

• Helps confirm quorum and validate meeting outcomes

• Creates a consistent attendance record for legal and historical reference

• Makes annual meeting administration easier and more organized

• Works for both small and large associations

Download your free Annual Member Meeting Sign-In Sheet today and simplify your HOA’s meeting logistics.