Free HOA Template – Approval Letter

Once an architectural request or community application is reviewed and approved, it’s important to provide the homeowner with a clear, formal response. Our free HOA Approval Letter Template helps you deliver that decision in a consistent and professional manner.

What’s Included:

• Prewritten approval language for architectural or modification requests

• Sections for homeowner name, property address, and request summary

• Approval conditions or notes (if applicable)

• Standard reminders about compliance and inspection (if needed)

• Signature block for board or committee representative

Who Should Use This:

• HOA Board Members

• Architectural Review Committees (ARCs)

• Property Managers

• Community Association Administrators

Why It’s Helpful:

• Provides a professional and documented response to homeowner requests

• Clarifies expectations for approved modifications or improvements

• Helps maintain consistent communication and a complete project record

• Easy to edit and customize for your specific community policies

Download your free HOA Approval Letter Template today and improve how your association handles and documents approvals.