Free HOA Template – Accounts Payable

Managing accounts payable is an essential part of maintaining financial transparency and accountability in any homeowners association (HOA). This downloadable template was created specifically with HOA boards and property managers in mind.

What’s Included:

• Invoice tracking: Keep records of due dates, payment status, and vendor details.
• Expense categorization: Organize payments by categories like landscaping, maintenance, utilities, and professional services.
• Payment log: Track payment methods, check numbers, and approval status.
• Year-to-date totals: Automatically calculate totals to help with budgeting and year-end reporting.

Why Use This Template?

• Helps avoid missed or duplicate payments
• Simplifies monthly financial reporting for board meetings
• Provides a clear audit trail for vendor payments
• Easy to use in Excel or Google Sheets
• Customizable for your community’s unique needs

Who Should Use This?

• HOA Board Members
• Property Managers
• Community Treasurers
• Self-managed associations