HOA Administration Services
Comprehensive Administrative Support for HOAs and Condos
The Importance of HOA Administrative Support
There is more to HOA management than just accounting and maintenance. Board members must also handle critical administrative tasks such as organizing meetings, maintaining records, enforcing community rules, and ensuring compliance with governing documents. These responsibilities can be overwhelming, especially for volunteer board members.
At PAMco, we provide expert HOA administration services. Our professional team takes care of the day-to-day administrative tasks so that your board can focus on making strategic decisions for the community.
Our HOA Administration Services
PAMco specializes in providing comprehensive homeowners association administration services.
Board and Annual Meeting Coordination
PAMco handles every aspect of board and annual meetings, ensuring they run smoothly and productively.
- Schedule and Coordinate Meetings
- Agenda Preparation and Notification
- Meeting Execution in Compliance With Bylaws
- Virtual Meeting Capable
- Meeting Minutes Preparation
Communication
PAMco prioritizes clear and consistent communication We act as the bridge between board members and homeowners.
- Board and Homeowner Correspondence
- Collection Letters
- Government Response Forms (Secretary of State Filings)
Community and Amenities Inspections
Regular inspections help HOAs maintain high property values. PAMco performs property inspections twice a month to ensure compliance with CC&Rs. We also conduct amenity inspections to ensure they are in top condition.
Insurance Claim Processing
Navigating insurance claims can be complex and time-consuming. This is why PAMco provides professional support in managing claims and insurance policies. We handle all documentation and communication, including tracking and follow-ups.
Document Interpretation and Record-Keeping
PAMco helps HOAs manage and interpret key governing documents. We can clarify CC&Rs, bylaws, and other policies to ensure compliance. We also maintain records and files, ensuring accuracy and organization, which allows for ease of access at any time.
Contract Management
PAMco carefully manages vendor contracts to ensure the on-time completion of projects and deliverables. We supervise all contracts, oversee vendor relationships, and ensure compliance with HOA guidelines.
ARC Requests
Through our software, Vantaca, homeowners can conveniently submit ARC requests. We manage these requests and approvals, ensuring compliance with architectural standards.
Put Your Trust in PAMco
PAMco has been providing exceptional administrative services to HOAs and condominiums since 2007. We have the right expertise, industry knowledge, and resources to ensure your association operates efficiently and smoothly.
For unparalleled HOA administration services, call us today at 512-918-8100 or contact us online!
